Understand how SAP Concur helps organizations manage business travel, employee expenses, reimbursements, and invoice processing efficiently.

Learn how to create expense reports, automate approvals, track spending, and improve financial control.

Develop hands-on skills in travel management, expense auditing, invoice processing, policy compliance, and reporting.

Apply your knowledge through practical projects focused on travel booking, expense reimbursement, and financial process automation.

SAP Concur uses a cloud-based architecture that connects travel, expense, invoice, reporting, and related spend-management capabilities. It can integrate with ERP, HR, financial, payment, and third-party systems to support end-to-end business processes.

The core solutions include Concur Travel, Concur Expense, Concur Invoice, and related administration, reporting, compliance, and integration capabilities. Together, they support corporate travel, employee expenses, invoice processing, approvals, and financial operations.

Concur Travel allows employees to search and book business travel while applying configured corporate travel policies. Booking information can subsequently flow into expense processing for reconciliation and reporting.

Travel policy configuration defines rules for business travel bookings and spending. Policies can control preferred suppliers, booking conditions, approval requirements, and acceptable travel options.

The Online Booking Tool (OBT) provides an interface for employees to search and book corporate travel. It can connect with travel suppliers and apply company travel policies during the booking process.

Global Distribution System (GDS) integration provides access to travel content such as flights, hotels, and rental cars. It allows relevant booking information to participate in corporate travel and downstream expense processes.

Travel approval workflows determine how travel requests or bookings are routed for review. Routing can depend on organizational hierarchy, employee information, spending limits, cost centers, and configured business rules.

Travel itinerary information can become available within the expense environment along with e-receipts and imported corporate-card transactions. Users can add these items to expense reports, reducing duplicate data entry.

Concur Expense manages employee expense reporting, receipt capture, policy validation, approvals, and reimbursement processes. It can also exchange accounting information with connected financial systems.

Expense policies define rules for acceptable employee spending. Configuration can include expense types, limits, required receipts, exceptions, audit conditions, and approval requirements.

Expense types identify individual business expenses such as meals, lodging, mileage, transportation, or entertainment. Categories help organize these transactions for policy validation, accounting, reporting, and reimbursement.

Corporate-card integration imports card transactions into Concur Expense. Employees can match imported charges with receipts and expense reports, improving reconciliation and reducing manual entry.

ExpenseIt supports mobile receipt capture and receipt-data processing. It helps convert receipt information into expense-related data that can be reviewed and added to an expense report.

An employee can create an expense report and add manual expenses, corporate-card transactions, receipts, and other available expense items. The report is then submitted for policy validation and approval.

The approval workflow routes submitted expense reports to the appropriate reviewers. Routing rules can consider employee hierarchy, organizational assignments, amounts, cost centers, and policy conditions.

Per diem configuration defines eligible daily allowances according to applicable business rules. Location, duration, employee requirements, and configured rates can influence the calculation.

Mileage expenses can be recorded using configured mileage rates and business rules. The resulting amount can be included in an expense report and routed through standard approval and reimbursement processes.

Concur can process expenses made in currencies different from the employee's reporting or reimbursement currency. Currency-related configuration and conversion processes help maintain consistent financial reporting.

Expense audit rules identify transactions that require additional review. Rules can detect conditions such as policy violations, missing receipts, unusual amounts, or other configured exceptions.

Concur Invoice supports accounts-payable invoice processing and automation. It can handle invoice capture, data extraction, validation, purchase-order matching, approvals, and financial integration.

Optical Character Recognition (OCR) extracts relevant information from invoice documents and converts it into structured data. This reduces manual invoice entry and supports automated processing.

Vendor invoice processing manages supplier invoices from initial capture through validation and approval. Approved invoice information can then be transferred to connected financial or accounts-payable systems.

Purchase-order matching compares invoice information against the related purchase order. This helps identify discrepancies in quantities, prices, or other invoice details before approval.

Invoice workflows route invoices to appropriate approvers based on configured business rules. Amounts, organizational structures, purchase orders, cost centers, and other conditions can influence routing.

Concur Invoice can transfer approved invoice and accounting information to financial and accounts-payable processes. This supports downstream posting and payment activities while reducing duplicate data entry.

Concur administration involves configuring users, groups, entities, companies, policies, lists, rules, and audit settings. Administrators use these configurations to control how Concur processes operate.

Users can be organized into groups based on business or organizational requirements. Group-based configuration can help apply appropriate policies, permissions, workflows, and system settings.

Entity and company configuration establishes the organizational structure used by Concur for business processing. It can support different legal entities, companies, currencies, accounting structures, and policy requirements.

The policy and rule engine evaluates transactions against configured business conditions. It helps automate validation, identify exceptions, enforce policies, and route transactions for appropriate action.

SAP Concur can integrate with SAP ECC financial processes to exchange relevant employee, accounting, expense, and invoice information. This supports processes such as financial posting and master-data synchronization.

Concur can integrate with SAP S/4HANA to connect travel, expense, invoice, employee, and financial processes. The Edubrights curriculum specifically includes S/4HANA integration, cost-center and GL mapping, FI posting, and employee master-data synchronization.

Cost center mapping associates Concur transactions with the correct organizational cost centers. Accurate mapping is important for accounting, budgeting, reporting, and financial analysis.

GL account mapping determines the general ledger accounts associated with relevant expense or invoice transactions. Proper mapping ensures that transactions are classified correctly when transferred to the financial system.

Employee master data can be exchanged between Concur and connected enterprise systems. Synchronization helps maintain consistent employee, organizational, and accounting information across systems.

Posting to FI transfers approved accounting-relevant Concur transactions into the financial accounting environment. Expense reports, invoices, or other financial documents can be represented in the ERP according to the configured integration design. SAP's Financial Integration Service documentation describes financial documents and accounting extracts used for this integration.

An accounting extract is a file containing accounting information for applicable reports, invoices, or cash advances. Depending on the Concur edition and configuration, different extract formats can be used for downstream financial processing.

Financial reconciliation compares Concur transaction information with the corresponding financial-system records. It helps identify missing postings, mapping issues, amount differences, and integration exceptions.

SAP Concur supports reporting around expenses, travel activity, suppliers, spending categories, and policy compliance. Reports can provide visibility into corporate spending and help organizations identify cost-control opportunities.

Spend analytics evaluates travel, expense, invoice, and supplier information to identify spending patterns. Organizations can use these insights to monitor budgets, analyze suppliers, detect policy issues, and improve cost management.

SAP Analytics Cloud can be used as part of an analytics architecture for travel-and-expense information. The Chennai curriculum specifically includes SAC integration for T&E analytics, enabling broader visualization and analysis of business spending.

The mobile experience supports activities such as receipt capture, expense submission, travel booking, and approvals. This enables employees and managers to complete important travel-and-expense tasks while away from a desktop environment.

Offline expense entry allows users to capture relevant expense information when network connectivity is unavailable. Data can be synchronized when connectivity is restored, which is useful for employees traveling in areas with limited connectivity.

Concur supports policy enforcement, expense auditing, exception handling, and monitoring of employee spending. These controls help organizations maintain internal travel-and-expense policies and support broader compliance processes.

Risk-based audit sampling prioritizes expense transactions for review based on configured risk indicators. Instead of reviewing every transaction equally, audit teams can focus attention on higher-risk or potentially non-compliant expenses.

Organizations can configure policies, approval controls, audit rules, and monitoring processes to identify potentially problematic expenses. These controls can support corporate compliance programs related to applicable anti-bribery and business-conduct requirements.

The SAP Concur App Center provides access to third-party applications and integrations that extend Concur functionality. These integrations can support areas such as transportation, hotel programs, VAT recovery, and other business requirements.

Custom connector development is used when an organization needs to exchange information with an application that does not have a suitable standard integration. The design may involve APIs or other interfaces, authentication, data mapping, error handling, and monitoring.

Concur Invoice can automate invoice capture, OCR-based extraction, validation, purchase-order matching, approval routing, and financial integration. This can reduce manual AP work and provide better visibility into invoice status and processing.

The course lists projects such as an Employee Travel and Expense Management System, Automated Expense Approval Workflow, Corporate Expense Monitoring Dashboard, Invoice Processing Automation, and Expense Compliance and Audit Solution. These projects provide practical exposure to travel, expense, invoice, workflow, reporting, and compliance processes.

Learners can develop skills in Concur Travel configuration, expense-policy setup, corporate-card integration, expense workflows, invoice OCR, PO matching, SAP ECC and S/4HANA integration, GL and cost-center mapping, FI posting, analytics, mobile workflows, compliance, audit rules, and App Center integrations. These areas align closely with the technical curriculum published for the SAP Concur course in Chennai.